Privacy Policy

Last updated: Feb 3, 2025 5:57 PM

We value your privacy very highly. Please read this Privacy Policy carefully before using the Invoice Fuel Application (the "Application") operated by Petroleum Information Exchange, LLC, a(n) Limited Liability Company formed in North Carolina, United States ("us," "we," "our") as this Privacy Policy contains important information regarding your privacy and how we may use the information we collect about you.

Your access to and use of the Application is conditional upon your acceptance of and compliance with this Privacy Policy. This Privacy Policy applies to everyone, including, but not limited to: visitors, users, and others, who wish to access or use the Application.

By accessing or using the Application, you agree to be bound by this Privacy Policy. If you disagree with any part of the Privacy Policy, then you do not have our permission to access or use the Application.

What information we collect, where we get this information, and how we use this information

We collect any and all information that you enter on this Application. We collect the following information about you:

Identifying information - Name

Specific piece of information

Name

Where we get this information

Information submitted by the consumer.

How we use this information

Analytics;
Enforcing our Terms of Service;
Marketing and advertising;
Participation in surveys and contests;
Performing services;
Processing or fulfilling orders or transactions;
Processing payments;
Providing customer service;
Resolving disputes;
Verifying customer information.

Identifying information - Postal / Shipping address

Specific piece of information

Postal / Shipping address

Where we get this information

Information submitted by the consumer.

How we use this information

Analytics;
Enforcing our Terms of Service;
Marketing and advertising;
Participation in surveys and contests;
Performing services;
Processing payments;
Providing customer service;
Recording voice calls;
Resolving disputes;
Verifying customer information.

Identifying information - Billing address

Specific piece of information

Billing address

Where we get this information

Information submitted by the consumer.

How we use this information

Analytics;
Enforcing our Terms of Service;
Marketing and advertising;
Participation in surveys and contests;
Performing services;
Processing or fulfilling orders or transactions;
Processing payments;
Providing customer service;
Resolving disputes;
Verifying customer information.

Identifying information - Phone number

Specific piece of information

Phone number

Where we get this information

Information submitted by the consumer.

How we use this information

Analytics;
Enforcing our Terms of Service;
Marketing and advertising;
Participation in surveys and contests;
Performing services;
Processing payments;
Providing customer service;
Resolving disputes;
Verifying customer information.

Identifying information - IP address

Specific piece of information

IP address

Where we get this information

Information submitted by the consumer.

How we use this information

Analytics;
Creating new features;
Enforcing our Terms of Service;
Marketing and advertising;
Participation in surveys and contests;
Performing services;
Providing customer service;
Resolving disputes.

Identifying information - Email address

Specific piece of information

Email address

Where we get this information

Information submitted by the consumer.

How we use this information

Analytics;
Enforcing our Terms of Service;
Marketing and advertising;
Participation in surveys and contests;
Performing services;
Processing or fulfilling orders or transactions;
Processing payments;
Providing customer service;
Resolving disputes;
Verifying customer information.

Identifying information - Device identifier

Specific piece of information

Device identifier

Where we get this information

Information submitted by the consumer.

How we use this information

Analytics;
Enforcing our Terms of Service;
Marketing and advertising;
Participation in surveys and contests;
Performing services;
Processing or fulfilling orders or transactions;
Processing payments;
Providing customer service;
Resolving disputes;
Verifying customer information.

Identifying information - Account name

Specific piece of information

Account name

Where we get this information

Information submitted by the consumer.

How we use this information

Analytics;
Enforcing our Terms of Service;
Marketing and advertising;
Participation in surveys and contests;
Performing services;
Processing or fulfilling orders or transactions;
Processing payments;
Providing customer service;
Resolving disputes;
Verifying customer information.

Financial information - Credit card or debit card number

Specific piece of information

Credit card or debit card number

Where we get this information

Information submitted by the consumer.

How we use this information

Enforcing our Terms of Service;
Processing payments;
Resolving disputes;
Verifying customer information.

Financial information - Card expiration date

Specific piece of information

Card expiration date

Where we get this information

Information submitted by the consumer.

How we use this information

Enforcing our Terms of Service;
Processing payments;
Resolving disputes;
Verifying customer information.

Financial information - Card CVV (security code)

Specific piece of information

Card CVV (security code)

Where we get this information

Information submitted by the consumer.

How we use this information

Enforcing our Terms of Service;
Processing payments;
Resolving disputes;
Verifying customer information.

Financial information - Bank account number

Specific piece of information

Bank account number

Where we get this information

Information submitted by the consumer.

How we use this information

Enforcing our Terms of Service;
Processing payments;
Resolving disputes;
Verifying customer information.

Sensitive personal information - Social Security Number

Specific piece of information

Social Security Number

Where we get this information

Information submitted by the consumer.

How we use this information

Analytics;
Enforcing our Terms of Service;
Marketing and advertising;
Participation in surveys and contests;
Performing services;
Processing or fulfilling orders or transactions;
Processing payments;
Providing customer service;
Resolving disputes;
Verifying customer information.

Sensitive personal information - Driver's license number

Specific piece of information

Driver's license number

Where we get this information

Information submitted by the consumer.

How we use this information

Analytics;
Enforcing our Terms of Service;
Marketing and advertising;
Participation in surveys and contests;
Performing services;
Processing or fulfilling orders or transactions;
Processing payments;
Providing customer service;
Resolving disputes;
Verifying customer information.

Note that we use your personal information for the purposes of profiling and automated decision making. Please see the "Your Rights" section below for more information regarding exercising your privacy rights related to profiling and automated decision making.

With whom we share your personal information

We share the personal information below with the following third parties for the following reason(s):

Identifying information - Name

Specific piece of personal information shared

Name

Categories of third parties with whom personal information is/was shared

Customer management systems;
Data analytics providers;
Email marketing vendors;
Email service providers;
Financial transactions processors;
Fraud prevention services vendors;
Hosting providers;
Parties that need to operate the website.

Reason(s) for sharing

To market to you via email;
To manage our interactions with you;
To prevent or investigate fraud;
To process transactions;
To prevent or investigate criminal activity;
To enforce our Terms of Service.

Identifying information - Postal / Shipping address

Specific piece of personal information shared

Postal / Shipping address

Categories of third parties with whom personal information is/was shared

Customer management systems;
Data analytics providers;
Email marketing vendors;
Email service providers;
Financial transactions processors;
Fraud prevention services vendors;
Hosting providers;
Parties that need to operate the website.

Reason(s) for sharing

To manage our interactions with you;
To process transactions;
To prevent or investigate fraud;
To market to you via email;
To prevent or investigate criminal activity;
To enforce our Terms of Service.

Identifying information - Billing address

Specific piece of personal information shared

Billing address

Categories of third parties with whom personal information is/was shared

Customer management systems;
Data analytics providers;
Email marketing vendors;
Email service providers;
Financial transactions processors;
Fraud prevention services vendors;
Government or law enforcement entities;
Hosting providers;
Operating systems and platforms;
Parties that need to operate the website.

Reason(s) for sharing

To manage our interactions with you;
To prevent or investigate fraud;
To process transactions;
To enforce our Terms of Service;
To prevent or investigate criminal activity;
To market to you via email;
To analyze your interactions with us or our website.

Identifying information - Phone number

Specific piece of personal information shared

Phone number

Categories of third parties with whom personal information is/was shared

Customer management systems;
Data analytics providers;
Email marketing vendors;
Email service providers;
Financial transactions processors;
Fraud prevention services vendors;
Hosting providers;
Parties that need to operate the website.

Reason(s) for sharing

To manage our interactions with you;
To prevent or investigate fraud;
To process transactions;
To enforce our Terms of Service;
To market to you via email;
To prevent or investigate criminal activity.

Identifying information - IP address

Specific piece of personal information shared

IP address

Categories of third parties with whom personal information is/was shared

Financial transactions processors;
Fraud prevention services vendors;
Hosting providers;
Parties that need to operate the website.

Reason(s) for sharing

To manage our interactions with you;
To prevent or investigate fraud;
To process transactions;
To prevent or investigate criminal activity;
To enforce our Terms of Service;
To analyze your interactions with us or our website.

Identifying information - Email address

Specific piece of personal information shared

Email address

Categories of third parties with whom personal information is/was shared

Customer management systems;
Data analytics providers;
Email marketing vendors;
Email service providers;
Financial transactions processors;
Fraud prevention services vendors;
Hosting providers;
Parties that need to operate the website.

Reason(s) for sharing

To market to you via email;
To manage our interactions with you;
To prevent or investigate fraud;
To process transactions;
To prevent or investigate criminal activity;
To enforce our Terms of Service.

Identifying information - Device identifier

Specific piece of personal information shared

Device identifier

Categories of third parties with whom personal information is/was shared

Customer management systems;
Data analytics providers;
Email marketing vendors;
Email service providers;
Financial transactions processors;
Fraud prevention services vendors;
Hosting providers;
Parties that need to operate the website.

Reason(s) for sharing

To market to you via email;
To manage our interactions with you;
To prevent or investigate fraud;
To process transactions;
To prevent or investigate criminal activity;
To enforce our Terms of Service.

Identifying information - Account name

Specific piece of personal information shared

Account name

Categories of third parties with whom personal information is/was shared

Customer management systems;
Data analytics providers;
Email marketing vendors;
Email service providers;
Financial transactions processors;
Fraud prevention services vendors;
Hosting providers;
Parties that need to operate the website.

Reason(s) for sharing

To market to you via email;
To manage our interactions with you;
To prevent or investigate fraud;
To process transactions;
To prevent or investigate criminal activity;
To enforce our Terms of Service.

Financial information - Credit card or debit card number

Specific piece of personal information shared

Credit card or debit card number

Categories of third parties with whom personal information is/was shared

Financial transactions processors;
Fraud prevention services vendors;
Hosting providers;
Parties that need to operate the website.

Reason(s) for sharing

To process transactions.

Financial information - Card expiration date

Specific piece of personal information shared

Card expiration date

Categories of third parties with whom personal information is/was shared

Financial transactions processors;
Fraud prevention services vendors;
Hosting providers;
Parties that need to operate the website.

Reason(s) for sharing

To process transactions.

Financial information - Card CVV (security code)

Specific piece of personal information shared

Card CVV (security code)

Categories of third parties with whom personal information is/was shared

Financial transactions processors;
Fraud prevention services vendors;
Hosting providers;
Parties that need to operate the website.

Reason(s) for sharing

To process transactions.

Financial information - Bank account number

Specific piece of personal information shared

Bank account number

Categories of third parties with whom personal information is/was shared

Financial transactions processors;
Fraud prevention services vendors;
Hosting providers;
Parties that need to operate the website.

Reason(s) for sharing

To process transactions.

Sensitive personal information - Social Security Number

Specific piece of personal information shared

Social Security Number

Categories of third parties with whom personal information is/was shared

Financial transactions processors;
Fraud prevention services vendors;
Hosting providers;
Parties that need to operate the website.

Reason(s) for sharing

To prevent or investigate fraud;
To process transactions;
To prevent or investigate criminal activity;
To enforce our Terms of Service.

Sensitive personal information - Driver's license number

Specific piece of personal information shared

Driver's license number

Categories of third parties with whom personal information is/was shared

Financial transactions processors;
Fraud prevention services vendors;
Hosting providers;
Parties that need to operate the website.

Reason(s) for sharing

To prevent or investigate fraud;
To process transactions;
To prevent or investigate criminal activity;
To enforce our Terms of Service.

How we protect your information

We have implemented the following measures to protect and safeguard your personal information:

Limiting the amount of personal information that we collect to strictly necessary only;
Using ssl or other secure connection technologies when receiving or sending personal information beyond internal networks;
Destroying the personal information that we no longer need;
Performing regular risk assessments;
Mitigating risks by following a risk treatment plan;
Having comprehensive security policies and procedures;
Screening all employees with access to personal information;
Training our employees;
Encrypting laptops, usbs and other portable media;
Implementing and monitoring intrusion prevention and detection systems;
Maintaining up-to-date software and safeguards;
Performing regular due diligence of vendors;
Implementing physical security measures.

Sale of your information

We do not sell your personal information.

Cookies

A cookie is a small piece of data sent from a application and stored on your device by your browser. This Application collects cookies and may use cookies for reasons including, but not limited to:

Analyzing our Application traffic;
Analyzing your interactions with advertisements;
Identifying if you are signed in to the Application;
Testing content on the Application;
Storing information about your preferences;
Recognizing when you return to the Application.

Most web browsers automatically accept cookies. However, you can modify your browser settings to decline cookies, if you prefer. This setting may prevent you from taking full advantage of the Application.

Children's privacy

This Application is intended for use by a general audience and does not offer services to children. Should a child whom we know to be under 18 send personal information to us, we will use that information only to respond to that child to inform him or her that they cannot use this Application.

Your rights

Depending upon where you reside, you may have the following rights with regard to your personal information:

The right to access the personal information that we have collected about you.

Applies To

Residents of Canada and Quebec only

The right to say no to the sale of your personal information.

Applies To

Residents of Nevada only

The right to request that we amend any of the information that we have collected about you.

Applies To

Residents of Canada and Quebec only

The right to withdraw your consent to the processing of your data.

Applies To

Residents of Canada and Quebec only

The right to lodge a complaint regarding our collection, sharing and processing of data with competent authorities in the proper jurisdiction.

Applies To

Residents of Canada and Quebec only

The right to opt out of the use of your data for profiling purposes.

Applies To

Residents of Quebec only

The right to opt out of the use of your data for automated decision making purposes.

Applies To

Residents of Quebec only

Exercising your rights

You may exercise the rights specified above by submitting a consumer request to:

KC Cook
President
support@invoicefuel.com
9192157908
3442 Francis Rd Suite 110 Alpharetta GA 30004
United States
www.invoicefuel.com

We will need to verify your identity prior to effectuating your request. To verify your identity, you will need to provide us with the following information with your request:

Name;
Billing address;
Phone number.

Please note that we may be unable to process your request if you do not provide us with the above information.

We will respond to most consumer requests within 30 to 45 days of receipt, depending upon where you reside. However, some requests may take longer. We will notify you in writing if we need more time to respond. We have the ability to deny your request(s) if certain exceptions in the law apply. If we do deny your request, we will provide you with the reasons for such denial.

Accountability

The following person is accountable and responsible for our privacy practices and procedures:

KC Cook
President
9192157908
support@invoicefuel.com

You may lodge a complaint with us by contacting the person accountable and responsible for our privacy practices and procedures at the contact information above. Residents of Quebec may lodge a complaint with the Office of the Privacy Commissioner of Quebec by filling out this Quebec Privacy Commission page or calling 1-888-528-7741. Residents of Canada may also lodge a complaint with the Office of the Privacy Commissioner of Canada by visiting this File a Privacy Complaint (Canada) page or calling 1-800-282-1376.

Third-party websites

This Application may contain hyperlinks to websites operated by parties other than us. We provide such hyperlinks for your reference only. We do not control such websites and are not responsible for their contents or the privacy or other practices of such websites. It is up to you to read and fully understand their Privacy Policies. Our inclusion of hyperlinks to such websites does not imply any endorsement of the material on such websites or any association with their operators.

Do Not Track

Do Not Track is a preference you can set on your browser to inform websites that you do not want to be tracked. We do not support Do Not Track ("DNT"). You can either enable or disable Do Not Track by visiting the Preferences or Settings page of your browser.

Transferring Data

We plan to transfer data to the United States. This means that your information may be processed in a country outside of Canada and it may be accessible to law enforcement authorities and national security authorities of that country and jurisdiction.

Changes to Privacy Policy

We reserve the right to amend this Privacy Policy at any time. We will notify you of any changes to this Privacy Policy by posting the updated Privacy Policy to this website or application.

Questions

If you have any questions about this Privacy Policy, please contact us at kc@pixpayments.com.